I was reading the background information for a professional services framework that will be published over the next few months, and I was surprised to read that bidders were advised to make sure their bid writer didn’t have any conflicts of interest. This was the first time I had ever seen bidders’ advice stating this, and wondered what had driven it.
What is a bid writing conflict of interest?
As a bid writer, a conflict of interest may arise if two separate clients have approached you to work on the same bid. Although I’m sure this may happen to other writers, it has never happened to me in the five years I have been independent. I have however, written for clients bidding for different lots and services on a framework, and the last time this happened, I was successful across three different lots, so had three happy sets of clients and no conflicts of interest.
Any independent writer who values their reputation will proactively minimise conflicts of interest so they don’t present their clients with issues. My business is built on my integrity, so there is no benefit to me of working with different clients on the same bid – apart from anything, there just aren’t enough hours in the day.
How I manage conflicts
To minimise the potential for conflicts, I work with a range of businesses across the construction industry, each one with its own sectoral specialism and therefore pursuing totally different projects. If I were approached by two potential clients for the same bid, it would be a case of first come, first served, or whoever provides me with a purchase order number first. I also make clear in my contracts that I am not engaged by any other party to bid this opportunity or lot on a framework.
How to avoid them
My advice to other freelance bid writers is to work with a wide range of clients and avoid direct competitors – ie businesses that offer the same services in the same sectors. If you are approached to work on the same bid by two clients, be open and explain your situation. It may be you have loyalty to one particular party and so would prefer to work with them – but make sure you are covered if they decide to no-bid the opportunity, leaving you with no work at all.
I take ethics very seriously, and I never share written content (my contract specifies that I don’t own the copyright once the final invoice is paid), never gossip about conversations and never say who I am working with or the specifics of what I am working on – unless bidders are a matter of public knowledge which can be the case on large infrastructure bids.
How do other independent bid writers and bid managers manage their conflicts of interest? Do you find that it’s much of an issue?